![]() The meeting host should always monitor the participants list and ensure that no unknown participants join. This is especially important where an attendee is dialling from a phone number and no email id/name is displayed to identify the user. Unauthenticated users should be held in a waiting room so the organiser can check their identity upon admitting them to the call. Click here for more information about the UNSW Data Classification Standard. Never utilise personally identifying information in the title of your Zoom meeting. Meetings that involve sensitive information, or in which sensitive data is shared, should not be recorded. Hosts should alwa ys passcode protect Zoom meetings in which sensitive data will be discussed or shared. If none of the above security settings are selected, UNSW Zoom meetings will default to have the waiting room function enabled. Hosts must always utilise at least one of the following security methods passcode protection, the waiting room function, or the “only authenticated users can connect” option for meetings. You should only ever admit known attendees to your meeting. We recommend utilising the waiting room and the “only authenticated users can join” security settings. For more information please see the Recordings section below, under Self Help Guides. For long term storage approved UNSW storage options should be utilised. UNSW Zoom cloud storage is intended for temporary storage only, not long-term storage. After 30 days they will be deleted permanently. Data will automatically be retained in Zoom cloud storage for 180 days, after 180 days all recordings stored in Zoom cloud storage will be moved to trash where they can be retrieved for 30 days. As with academic recordings, it is recommended that users move any necessary data from Zoom cloud storage to a provided UNSW storage option – MS OneDrive is recommended. Non-academic recordings need to be classified by the owner according to UNSW’s Data Classification Standard and careful consideration must be made prior to recording as to whether the recording is even necessary. Non-Academic: Meetings and other non-academic activities. If a user does not have a matching Echo360 profile, they will be responsible for manually moving any recordings they are required to keep from Zoom cloud storage to a provided UNSW storage option – MS OneDrive is recommended. This applies to all users who have an instructor profile in Moodle, as they will also have an Echo360 profile that matches Zoom. Users will be responsible for classifying the content of their recordings and unless part of a student’s academic record, all recordings that feature student interactions should be deleted as soon as no longer required. If a user has a matching profile in Zoom and Echo360, all Zoom cloud recordings will be automatically uploaded into their Echo360 library. ![]() Assessable material (presentations and student content recorded for the purpose of assessment).ĭue to the large file size for storing video, academic recordings should only be retained according to business needs – until no longer required. Zoom Rooms: Should you want to set up Zoom Rooms, you can sign up for a free 30-day trial, after which Zoom Rooms require an additional £39 ($49) per month and room subscription, while webinars using Zoom cost £32 ($40) per month and host.For the purposes of UNSW Zoom data management and retention, two types of recordings have been identified:Īcademic: Pre-recorded course content, lectures, and tutorials. Zoom Enterprise offers unlimited cloud storage for recordings, a customer success manager and discounts on webinars and Zoom Rooms. Zoom Enterprise: This tier costs £15.99 ($19.99) per month and per meeting host (100 minimum) and is meant for businesses with 1,000 plus employees. Zoom Business lets users brand Zoom meetings with vanity URLs and company branding and offers transcripts of Zoom meetings recorded in the cloud, as well as dedicated customer support. Zoom Business: This tier costs £15.99 ($19.99) per month and meeting host (10 minimum). Zoom Pro allows hosts to create personal meeting IDs for repetitive Zoom Meetings, as well as offering meeting recording in the cloud or your device, but it caps group meeting durations at 24 hours. Zoom Pro: This tier costs £11.99 ($14.99) per month and meeting host.
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